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VIE Poster Session FAQs

What time is the poster session?

The poster session will take place on Friday, April 17.

Where is the poster session?

The poster session will be located in the Event Center II of the Northern Kentucky Convention Center.

What should I wear to the poster session?

Business casual. You will not be wrong to wear a suit, however this poster session is slightly more casual than most major academic conferences.

What should I do if my flight is delayed or cannot make it for some reason?

Talk to your airline and try to get here! Then notify Katie Howe ( or Pam Smythe (

Do I bring my poster with me?

Yes, bring it with you. You may bring your poster printed on paper or fabric. You do not need to send us your poster file.

Will our abstracts be published?

In short, no. CMDA does not have an academic journal. We will print your abstract in the CMDA National Convention program that will be distributed to all attendees. This does not preclude you from submitting your abstract to another poster session or a journal for publication.

How do I register for the conference?

You must register with CMDA for the conference. Click here to register.

How do I register for lodging?

Both hotels listed below are available to CMDA convention attendees. You may book your reservations online by going to clicking here.

Cincinnati Marriott River Center
10 West RiverCenter Blvd.
Covington, KY 41011
$149/night; includes breakfast

Embassy Suites Cincinnati River Center
10 East RiverCenter Blvd.
Covington, KY 41011

$124/night; reserved for students.

How are the posters judged?

Posters in the research category are judged differently than posters in the vignette category.

Research posters are judged as follows: Background is clear and gives rationale, Methods are well-explained, Results are presented clearly and compared to other studies, Conclusion makes study’s application clear. The limitations of the study should be addressed.

Vignette posters are judged as follows: Introduction clearly presents problem and gaps in the current literature, Case Presentation gives a detailed description of patient/program/intervention and states outcomes, Discussion states relevance to current practice. The subject should be a novel concept or innovation, or a unique case with educational value.

ALL posters will be judged on their appearance, organization, and readability. As a presenter, you should be prepared to briefly summarize your work to judges and session attendees. Be prepared to answer their questions with more detail. You will be expected to stand by your poster throughout the session. You can expect about 10 attendees to talk to you about your poster. Posters with QR codes are acceptable.

What if I can't afford the trip or my registration?

First, by presenting a poster, student’s registration fee to attend the National Convention is waived! For residents, we cover $75 of their registration fee.  When you register for the poster session, you will be given a Registration Code. Enter this code on the CMDA website when you register for the National Convention and your registration fee will be waived/reduced appropriately.

For additional assistance in covering housing and travel costs, CMDA offers the Peterson & Gieser Scholarship (up to $500) for healthcare students who are attending the Convention for the first time. Click here for more details!

Can I have someone (e.g. a coauthor) present on my behalf?

A coauthor may present your poster. It must be someone who has been involved in the research or project and is qualified to present the work!

What if I decide after my submission that I will need someone to present for me?

If that someone is a coauthor, he or she may present on your behalf. You must advise Pam Smythe or Katie Howe of this change. (;

Other than the poster session, what activities and educational opportunities are there for me at the National Convention?

  • This convention provides great opportunities for you to transform as you fellowship with Christian healthcare professionals, learn about current health and social issues, renew your faith through worship, and network with exhibiting organizations.
  • There are meetings and activities for students (National Student Community) and residents (National Resident & Fellow Community).
  • Click here to see the speakers and schedule.

How do I hang my poster?

Once you have checked in for the conference, come to the Poster Session room to hang your poster. Your spot on the wall will be assigned prior to your arrival. We will supply push pins and/or adhesive strips to hang your poster.